ComputerHunter.org |
|
|
|||
|
 |
How to Laser Your Email Messages
If you're in business and use email, you've likely learned to KISS (keep it short & simple). However many people still think that writing an email should be like writing a letter to Aunt Sally. Letters are traditionally long and detailed. With email, however, you need to be laser-like, or risk losing your reader half-way through the first paragraph. If you spend a lot of time with email like I do, you really appreciate emails that are short, to the point, and stick to one topic (this makes it easier to find the information later). Use plenty of white space to make the email easy to read. Do this by using short 2 to 3 sentence paragraphs, and keeping the length of the email to 4 or 5 short paragraphs. If you go much longer than that, it might be set aside for reading later. It's also important to put some thought into your Subject line so that the recipient has a clue as to what the email is about. For example, rather than saying, 'I have a question for you', you could say, 'Question about our meeting tomorrow'. Something else that can be very helpful when replying back and forth to emails is to change the Subject line if the subject changes from the original email. I've had a hard time finding an email by subject line when the person sending me the email replies to me and the topic we're talking about doesn't have anything to do with the Subject line any more. And here is the most useful tip I can give about lasering your email messages. When having an email discussion, cut out parts of the email that no longer apply, and place your reply underneath the paragraph or sentence you're replying to. Here's an example of an email dialogue: ========== At 10:36 AM 10-28-04 -07:00, you wrote: >> Wow, I can't believe the leaves are almost completely off >> the trees already! We're going to spend our weekend >> raking...how about you? The leaves have barely started turning colors here so I don't think we'll be raking for a while. >> In fact I'd like to go out to a movie this weekend but have >> no idea what's playing. Any suggestions? Do you like animated movies? I hear Shark Tales is pretty good! >> I'm looking for some quick and easy recipes that I can whip >> up in a half-hour or so. If you have any web sites or >> cookbooks you can recommend I'd appreciate it. Check out Minute Meals (http://www.allfood.com/mmeal.cfm). They have a quick and healthy section you might like. ========== Pretty easy to read, isn't it? It's just like a conversation. You'll notice that each reply is listed directly under the original statement (which had been reduced down to only the message that needed to be responded to). Most email programs will automatically put the >> in front of the original email, so you can easily see who wrote what. If you're a business user of email, I encourage you to sharpen your skills for sending and replying to email. It will save you time and energy so that you'll have more time for bigger and better things! About The Author Jean Hanson is a Certified Professional Virtual Assistant. Discover how partnering with a virtual assistant will give you more time to do the things you love to do! Visit her at http://www.vaofficesolution.com. Jean is also the author of the eBook, Virtualize Your Business - http://www.virtualizeyourbiz.com.
Google News - Top Stories
|
|
|
|
RELATED ARTICLES
To Personalize Or Not To...That is the Question If you are really interested in conducting a successful, effective email campaign, you need to personalize your messages. A Guide To Using an Automatic Responder It's unbelievable....that many people do not know, that an automatic responder in your first few months of promoting your service, product or opportunity, is the most important tool in your box! Some Simple Sure-fire Strategies to Construct a Responsive Opt in List! A responsive opt in list is an unbelievably powerful money-maker on the internet. With responsive opt in list you can guarantee yourself a steady income. A responsive opt in list will make money through you advertising other people's products, through affiliate sales and of course through sales of your own. However, responsive opt in lists are not found commonly on the internet, primarily because owners of opt in lists do not put the time into building strong relationships with their list members. Strong relationships with your list members are essential because they will begin to trust you and will seriously consider what you have to say. Other webmasters will notice the great response rate of your list and will beg to be able to advertise with a solo mailing. Of course if your list is in high demand for advertising, you can push the price of ad space up, which will lead to additional profits. Here are some great ways to build great relationships with your list members without you spending hours of your time. Explode Your Sales By Building Your Own Opt-In List! ------------------------------------------------- Top 10 Ways to Quickly Build Your List ------------------------------------------------- Dear Ms. Subscriber - Please Dont Unsubscribe Don't be insulted. Don't take it as a personal rejection. But you can count on it happening without fail. Interview With Michael Murray: Autoresponder Basics This interview is with Michael Murray, the author of a top selling ebook titled "Autoresponder Basics." Michael is also involved with many excellent affiliate programs. What?s the Value of an E-mail Address? Although it may not be practical to put a dollar-sign value on an e-mail address there are many financially-savvy reasons to start collecting e-mail addresses if you haven't already begun. If you have, keep reading for a few more tips on e-mail address collection at the end of this article. Creating A Newsletter And Making Your Website Magnetic Creating a newsletter is an ideal way to drive repeat traffic to your website but its design, format and implementation need to be carefully considered in order to achieve the desired results. 20 Ways To Increase Your Traffic And Sales Using Free Follow-Up Autoresponder Courses An autoresponder course is a group of articles or information set up to be sent out separately over a set period of time by e-mail. People just e-mail your autoresponder to receive the free course and it is sent out automatically over time. You can find free follow-up autoresponders to use by typing it into any search engine. Below are ten ways to use them to increase your traffic and sales. The Lazy Mans Way To Building a Massive List In Minimum Time As you read every word of this article, you'll be stunned by how quickly and easily you can build a massive list of opt- in subscribers without spending a fortune. (The idea is to make money, not spend money. Right?) People Accusing You of Sending sp*am? Five Email Marketer Must Know Tips People tend to forget their subscriptions. Sometimes they don't even know why they subscribed to your newsletter. Especially if the person is seeking for information, he/she will subscribe to every ezine or ecourse that will come across their search. They don't remember it after a while. If you send email to them after few months, they simply accuse you of sending spam. Using Emotional Triggers in Ad Writing Writing ads for either your own products or affiliate products is a large part of a marketing plan. You need to find the emotional "triggers" that will excite your prospects and get them to buy. Is Your Autoresponder Hungry? Do you know how to feed it, so that it helps you to earn the money you deserve! Building your own profit pulling list is EASY when you know how! You Must Build A Customer List If you run (or plan to run) an online business, it's especially important that you maintain and add to a customer/prospect list. Unlike a store-front business, which can draw on pedestrian traffic, you're only location is cyberspace. 7 Wise Ways to Collect Email Addresses and Build Your Mailing List => Wise Way #1 - OFFER A FREEBIE E-mail Whitelist Etiquette A big-time dilemma is brewing online. In an understandable attempt to bypass all that annoying spam, e-mails that onliners want to receive are getting lost in the shuffle. Newsletter subscription requests are not being completed and important e-mails are not getting to their intended parties. The #1 Thing You Must Have Before Even Thinking About Building An Opt In Email List It's not a website. An Introduction to Auditing Your Email Audiences Organisations such as the BPA have been providing auditing services for magazines and event audiences for many years. Providing advertisers with independent evidence that your audience are who you claim them to be is an effective point of differentiation and extremely helpful when selling your proposition to would-be advertisers. Associating your offering with a credible auditing organisation conveys images of trust, essential for first time advertisers unsure of your corporate reputation and credibility. 10 Ways To Quadruple Your Sales with 232% 1. When you make your first sale, you need to follow-up with the customer. You could follow-up with a nice "thank you" email and include an advertisement for any other products you sell. I advise to follow-up every few months or weeks even! Creative and Profitable Ways to Use Autoreponders An interested visitor who has been strolling through your site has finally come to just what she is looking for and is about to make a purchase. It's a sunny afternoon, and her cat, who happens to be sitting on the moss under the visitor's large fifty-year-old snow-rose bonsai tree, suddenly jumps down, and the priceless tree topples over.
|
|
|
|
|
