ComputerHunter.org

 

Writing Effective Newsletters


It's obvious but true that your newsletter can only be effective if people bother to read it. Nowadays we are all drowning in an excess of information that comes at us in all directions and in all forms so this really is the biggest obstacle you have to overcome. To persuade your audience to read what you have to say, you should follow some basic rules:

1. Know your readership
My point here is that a newsletter for internal use will not serve for external readers. The two readerships are totally different. So if you want to target both internal readers and, say, customers and clients, you need two separate newsletters. Internal clients will want to keep up to speed with company developments, know about internal opportunities and hear about company successes and the exploits of individuals. Customers and clients will want to know how your products or services can benefit them. They will also want information that shows your track record and helps position you in the sector-in other words information that builds your trustworthiness and credibility and shows the direction you are going in.

2. Attract the readership
Pay attention to the appearance of the newsletter. Give it an eye-catching and memorable title. It shouldn't be too busy or too long. Keep it clean so that the eye isn't distracted. Don't make the prose too dense. Break up the text with headings and bullet points. Where it is appropriate, use charts, graphs and diagrams as these convey information more efficiently that words.

3. Write well
Write simply but accurately. Avoid jargon but if you need to use technical terms or acronyms, ask if your readers will be able to understand them. If they can't, then explain them. Avoid clichés because these are usually a sign that you haven't clarified what the message is. Make sure each paragraph has one sentence that summarizes the content. The example here is my first sentence: write simply but accurately.

4. Be direct
Many people fall into a rigid, formal style when they write. This isn't attractive. Address the readership directly and avoid the passive voice. Use contracted forms as you would in speech and liven up the style with rhetorical questions. Use good, strong and simple verbs (use instead of utilize, find out instead of ascertain). Don't be vague: instead of sales showed a substantial increase, say, sales rose by 15%. Cut adverbs: actually, in fact, on the whole-most adverbs are merely padding.

5. Be informative
Give your readers concrete information that that will be useful to them. Such information could be details of forthcoming events, useful websites, how-to tips.

By following these rules, you should be able to build a faithful readership-an audience that eagerly awaits the next edition of your newsletter.

Brenda Townsend Hall is a writer and trainer in the fields of communications and cross-cultural awareness. She is an associate member of the ITAP International Alliance (http://www.itapintl.com).







Google News - Top Stories

The Age

Obama’s Plane Palin Problem
FOXNews - 1 hour ago
by Major Garrett Reporters covering Barack Obama heard the news aboard Obama 1 (the campaign for the first time chartered a second plane for the swelling press corps), just before takeoff.
Video: Raw Video: Schwarzenegger Praises Palin kcratv
“Tougher in Alaska†host Geo Beach discusses Sarah Palin Christian Science Monitor
CBS News - The Star-Ledger - NJ.com - The Associated Press - Seattle Post Intelligencer
all 5,543 news articles


KARK

Louisiana Prepares Evacuations as Gustav Threatens (Update3)
Bloomberg - 1 hour ago
By Jerry Hart and Brian K. Sullivan Aug. 29 (Bloomberg) -- Louisiana prepared to evacuate parts of its southern coast as officials accelerated emergency plans for Gustav, the strongest storm forecast to hit the region since the deadly hurricanes ...
6:05 pm- Katrina Victims Reflect on Anniversary KARK
3 Year Anniversary of Hurricane Katrina WJFW-TV
U.S. News & World Report - Bizjournals.com - WOAI - Daily Comet
all 231 news articles


ABC News

Protests Rise in Thailand In Challenge to Regime
Wall Street Journal - 1 hour ago
By JAMES HOOKWAY and STEPHEN WRIGHT BANGKOK -- Waves of antigovernment protests spread beyond Thailand's capital Friday as clashes between police and demonstrators intensified, forcing the closure of several regional airports and disrupting rail ...
Thai protest alliance not so happy with democracy The Associated Press
US asks Thailand to end crisis through democratic means AFP
New York Times - guardian.co.uk - BBC News - Reuters
all 2,371 news articles


Reiser strangled wife over 'cavalier' remark
San Francisco Chronicle - 52 minutes ago
(08-29) 15:52 PDT OAKLAND -- Hans Reiser killed his estranged wife by strangling her after she made a "cavalier" remark during an argument over who should have custody of the couple's children, his attorney said today after the Oakland computer ...
Reiser sentenced to 15 years to life for killing his wife San Jose Mercury News
Judge accepts plea deal for wife killer International Herald Tribune
CNET News - Wired News - abc7news.com - San Francisco Chronicle
all 44 news articles


Voice of America

EU Likely to Shy From Sanctions on Russia, Sarkozy Aide Says
Bloomberg - 33 minutes ago
By Viola Gienger and Francois de Beaupuy Aug. 30 (Bloomberg) -- European Union leaders probably won't penalize Russia with sanctions for its invasion of Georgia when they gather Sept.
Georgia: Moscow accuses west of double standards guardian.co.uk
Russia warns against EU sanctions United Press International
Swissinfo - The Associated Press - Voice of America - Daily Times
all 574 news articles

Google
 

Copyright © 2006 Computer Hunter - A Division of Arthur´s Job Base